Ohio Regional Depositories: Moving from Warehousing Separate Collections to Servicing Shared Collections

In Ohio, the space needs of campus libraries are changing just as book depositories are filling up. In response to this situation, the university libraries are re-examining the depositories to see if the space can be used even more efficiently, the funding distributed more predictably, and the services standardized and expanded. The Northeastern Ohio Cooperative Regional Library Depository has a plan to rethink the space in the depository, redefine the collection housed there in terms of ownership and access, and to repurpose the depository from a warehouse model to a service-centered model. The Northeastern Ohio Regional Library Depository plan and its anticipated role in changing the way that contributing libraries statewide assess depository collections and provide for access to those collections is the focus of this paper.     

Curating and Accessing Off-Site Special Collections: Area Studies Materials and High-Density Storage

The ongoing growth of academic, public, and special libraries collections around the world, combined with limited physical space and budget constraints, has prompted university administrators and librarians to create and implement plans for storage facilities, often high-density in nature and off-site (not housed in the same building or location as other library materials). This article provides an analysis of area studies materials at the Oak Street Library Facility and the implications for long-term access to and care of vernacular language materials at academic libraries.     

Repurposing Space in a Science and Engineering Library: Considerations for a Successful Outcome

In response to the growth of digital collections, services, and changes in legacy operations, Rodgers Library for Science and Engineering at The University of Alabama prepared a plan to re-emphasize the “library as place.” Changing expectations and needs of users was another catalyst for change. A major project followed to repurpose substantial space formerly used to house collections and deliver services linked to physical collections. As part of the change, the library streamlined legacy operations and added new services such as specialized academic software and new technology. The library was developed as a place where students can collaborate, share, and perform a wide variety of research and instructional activities using special technologies and modern facilities. Importantly, the library was designed as a flexible environment with emphasis on mobile furnishings and technologies. To create ambience and build an inviting atmosphere, library space was embellished with attractive art and high-demand accessories such as casual seating and café services. This paper reports on repurposing an area of about 13,000 ft² in the Rodgers Library for Science and Engineering. The project was completed in about one year. Preliminary assessment data revealed that in the year following space repurposing, library use increased dramatically with patron visits up about 43% over the prior year.     

Maximum Product,Even Less Process: Increasing Efficiencies in Archival Processing Using ArchivesSpace

As the archival profession has adapted to new challenges and adopted modern practices like More Product, Less Process, the University of Minnesota has embraced these changes. Even so, implementing new practices can take time and effort. With the adoption of ArchivesSpace in 2016, the University found itself being fast-tracked to even more efficient methods for establishing physical and intellectual control over collections. This article will examine the case studies of two large collections that were in the midst of being processed when ArchivesSpace was implemented at the University of Minnesota. How did the switch to ArchivesSpace impact the processing of these collections, and how will these experiences impact the future of archival processing at the University?     

Dinosaurs in a Jetson world: A dozen ways to revitalize your microforms collection

Microforms collections are at a crossroads and how effective libraries are in increasing the visibility and usability of these collections will determine whether they endure. In the last decade many libraries have made significant changes in how they process, catalog, and provide access to their traditional book and journal collections, even in how they view their library's physical spaces and the role of library services in providing support for their collections. This article will suggest changes libraries will need to make if they expect to mainstream the most useful and valuable parts of their microforms collections by applying some of the same innovative and change-oriented approaches they have used in other areas of their libraries.     

National Library of Canada survey of holdings and projected growth

To develop its long-range strategic plan for future accommodation, the National Library of Canada conducted a comprehensive collections survey to estimate the current occupancy of space and to provide a basis on which to project future space requirements. The survey was a major effort involving extensive planning and detailed implementation. In recognition of the many different collections, 95 format groups were identified and mapped onto 147,000 shelves and cabinet drawers. We report the number of items stored per linear foot (density) for many different collections. These are used to convert forecasted number of items in each format group to estimate the linear space requirements, and after considering a number of factors, these are translated into floor space requirements.     

Building Faculty Support for Remote Storage: A Survey of Collection Behaviors and Preferences

A seismic retrofitting project required the UCSB Library (University of California, Santa Barbara) to permanently reduce its on-site collections by 120,000 volumes. To accomplish this successfully, a strong collaboration with the faculty was essential. This article describes a planning process in which the library worked with a faculty committee to implement a campus-wide survey of faculty and graduate students regarding their behaviors and preferences in accessing and using the collections. The survey outcomes informed a common understanding of which physical materials should remain on-site and which could be moved to storage with the least impact on research and teaching.     

基于Aleph500系统的低利用率文献高密度储存——以复旦大学图书馆为例

介绍复旦大学图书馆尝试将低利用率文献进行高密度储存来解决馆藏空间紧张问题,即以储存定位规则、建库过程管理、质量控制、读者服务为重点介绍基于Aleph500系统的本地分布式高密度储存书库的管理和服务模式。两年的运行实效表明,建立在本地的高密度储存书库并能以较经济的方式,提高现有馆舍储存实体馆藏的能力、缓解馆藏空间压力,实现资源长期保存和充分利用。
     

Managing Multiple Vacancies: Ten Library Directors’ Suggestions for Expediting Multiple Searches and Mitigating the Effects on Staff

Many libraries have a disaster plan for collections and facilities, but few libraries have a plan to address the strategic or practical implications of multiple vacancies. Much has been written about the search process, but little about the considerations involved in multiple search situations.     

Infrequently Used Serials

Lack of space for collections is a common problem in libraries. Solutions include constructing compact shelving, on-site remote storage or building new library facilities. This article describes a temporary solution for the space problem at the Sterling C. Evans Library at Texas A&M University. The authors describe the criteria for selecting infrequently used serials and the physical move of over 53,000 volumes to a storage area within the library facility.     

数字馆藏质量管理系统研究

数字馆藏是现代复合图书馆开展计算机网络信息服务的物质基础。数字馆藏的质量管理不仅包括馆藏数字资源质量管理,还包括相应的存取系统和检索系统的质量管理。在数字馆藏的质量管理中,每个阶段影响其质量的因素不同。数字馆藏质量管理系统的主要任务是采集、存储和处理各类质量数据,并以此为基础进行质量分析、评价、控制和决策。数字馆藏质量管理系统包括数字馆藏发展管理子系统、数字馆藏存储管理子系统,数字馆藏服务管理子系统3个子系统。每个子系统有着相应的功能。     

Archeological and Natural Resource Collections of the National Park Service: Opportunities and Threats

Archeological and natural resource collections are nonrenewable and become increasingly valuable over time. Some would argue that collections and collecting have been severely threatened by decreasing financial and other support, especially over the last decade. However, this situation does not fully apply to the National Park Service (NPS). NPS archeological and natural resource collections have grown, as has the rate of collecting, though less than 2% of NPS collections are natural resource specimens, whereas 52% are archeological. (The other 46% are historical, ethnographic, and archival collections.) When the NPS began compiling annual statistics in 1983, it found that the rate of collecting far exceeded the rate of cataloguing. In addition, many collections were stored or exhibited in substandard conditions. The NPS developed a strategy identifying the problems and estimating the cost for correction. The plan influenced Congress to increase appropriations to the NPS for collections management, which, from 1988 through 1994, have totaled $26.7 million. Following the lead of the NPS, the Department of the Interior has adopted a similar strategy.     

Mountains to Molehills: The Past,Present, and Future of Cataloging Backlogs

While backlogs have existed in libraries and the literature that describes them, the decline in the acquisition of physical collections relative to digital resources, as well as the availability of cataloging copy has called into question the continued viability and relevance of arrearages. Yet, at a time of economic restraint, a rethinking of library operations is timely, if not urgent. What does nearly sixty years of research tell us about materials that are removed from cataloging workflow pending availability of a bibliographic record? This article analyzes the characteristics of, and reasons for, arrearages, and assesses approaches to reducing or eliminating backlogs.     

Unsolicited marginal gift collections: Saying no or coping with the unwanted

Paradoxically, gift collections of marginal value to institutions are accepted with regularity. One reason for doing so is the difficulty acquisition personnel have in saying no to donors of gift collections of marginal utility. In an exploration of some donor motives and donor-acquisition staff reactions to the gift process, the paper observes that saying no becomes a moral choice which acquisition personnel may be reluctant to make. The article concludes with suggestions on how to soften the process of saying no, and how to cope with collections which should have been declined, but were not.     

哈佛大学的图书馆系统及馆藏管理

描述哈佛大学图书馆系统和馆藏管理的特点。哈佛大学图书馆通过开发不同类型的联合目录，有效管理和利用馆藏资源，并用一个现代化的共享式密集书库来解决馆藏空间不足的问题。另外，哈佛大学图书馆还采取分别协调、集中引进的方法对数字化资源进行管理。     

Creating a Statewide JSTOR Repository: Initial Steps Taken by the Florida State University System

In Florida, the State University Libraries deans have chosen to take a two-pronged approach to addressing limited physical capacity in their facilities: developing a statewide storage facility and deduplicating print serial titles. The initial efforts in the state have focused on titles included in the Journals in Storage electronic collections. Specifically, the collaboration between the University of Florida and Florida State University is the focus of this article. The background information, efforts made, lessons learned, and jobs still to be done will each be given more attention, with the intent of providing a starting point for other institutions considering similar initiatives.     

Assessing University Library Print Book Collections and Deselection: A Case Study at The National University of Ireland Maynooth

This article discusses an assessment and deselection project of the modern print book collections in the John Paul II Library, National University of Ireland Maynooth. Following a contextual introduction and literature review, the article outlines the methodology, presents and discusses the results, and concludes with lessons learned. Although this project had its origins in planning for a major extension to the Library, its main aim was to ensure current and relevant print book collections. The purpose of the article is to share experience in the hope of it being useful to other libraries considering a review of print book collections.     

The Measurement and Projection of Shelf Space

Practitioners currently have little to guide them in conducting shelf space surveys and projections. This paper reviews the published literature on the topic of measuring, monitoring, and forecasting shelf space for library collections. Then, it discusses in detail a 1981 survey at the University of Guelph Library. It describes theoretical and practical considerations necessary to plan and implement such a survey, discusses specific steps for conducting a survey, and outlines the results of such studies and how they can be applied. It considers different techniques (including the accuracy of different methods of measuring) and compares results with other surveys.     

Moving the New York University Abu Dhabi Library

Using Steven Carl Fortriede's method in Moving Your Library: Getting the Collection From Here to There as a framework, we successfully moved the New York University Abu Dhabi Library from a library and off-site storage facility to one new library. While we generally followed Fortriede's advice, we deviated from his plan in three important ways: We created a color-coding system for the boxes, which eliminated the need to keep the boxes in strict order; we integrated two collections during the move (rather than before); and we created phantom books to create space for lengthy multivolume sets in the smaller collection.