Just-In-Time: A Case Study of Buying Instead of Borrowing at the University of North Texas Libraries, 2014–2017

There is a trend among academic libraries to increase collaboration between interlibrary loan and collection development to improve patron access to materials and build library collections. Instead of borrowing returnable materials, interlibrary loan may initiate purchases that will become part of the library's collection. This can mean anything from an organizational change combining interlibrary loan with the acquisitions unit or creating new workflows to facilitate purchasing. At the University of North Texas Libraries, the Interlibrary Loan office is a unit of the Access Services Department. Buying instead of borrowing for the ILL unit began with a Demand Driven Acquisitions (DDA) program and has expanded with the establishment of the University of North Texas Libraries' access-based collection development policy. Interlibrary Loan provides “Just-In-Time” (JIT) access to materials not available through regular interlibrary loan sources and adds relevant materials to the Libraries' collections.     

Interlibrary Loan Internet Accessible Database (ILLiad)

Abstract

One year after the implementation of the Interlibrary Loan Internet Accessible Database (ILLiad) software, a patron satisfaction Interlibrary Loan user service study was conducted at Ellender Memorial Library, Nicholls State University, by the Interlibrary Loan Librarian. A questionnaire with sixteen questions was distributed to faculty, staff, graduate and undergraduate students. The data received was entered into Microsoft Excel and converted into the SPSS system. Frequency tables were produced. The outcome of the user study was recorded in a PowerPoint presentation with slides of statistical data graphs. The ILLiad user study produced a high rating of the ILLiad system and confirms that sixty percent of the participants were faculty members who are committed to research and in need of accessing additional research resources for their writing, presenting and publishing of professional papers. Faculty and students have shown their gratitude to Interlibrary Loan Services, confirming the main purpose of interlibrary loans is for research and degree programs. Many institutions provide this privilege only for their faculty and graduate students. Ellender Memorial Library encourages undergraduate students who are striving for excellence in their studies to use Interlibrary Loan Services. It can be surmised that the ILLiad electronic and web-based services are more efficient, and that patrons are more computer literate than ever before and favor the new technology and advanced services in our institution.     

Reference as an Access Service: Collaboration Between Reference and Interlibrary Loan Departments

ABSTRACT

Academic libraries increasingly rely on Interlibrary Loan (ILL) departments to obtain research materials. This adds to the workload of ILL at a time when many libraries are experiencing budget cuts and dwindling staff. Collaboration between ILL and Reference can assist ILL by providing searching expertise. Collaboration is facilitated by the paperless environment provided by ILL management software. Patrons benefit from increased fill-rates and reduced turnaround time for ILL requests. Reference benefits by exercising creative searching for difficult-to-find materials and gaining exposure to new reference sources and online catalogs. These benefits are explored through analysis of fill-rates, sources from which materials were ultimately obtained, sources used by the Reference Department, and interviews with staff.     

Virtual Desk

Abstract

This paper will address the issues involved in establishing a statewide system of library support for distance learners and the ongoing challenges to be met. A primary consideration is how to establish continuity of service and provide an integrated experience for the user, despite contingent funding and distributed responsibility. Issues include selection of and access to electronic resources, improvements to Interlibrary Loan services, inter-library cooperative agreements, and providing and promoting reference services for students and faculty of multiple institutions.     

Lost is Found

Abstract

A study conducted at the University of Illinois at Urbana-Champaign (UIUC) Library examines data from unfilled ILL requests to determine the status of materials housed in the Main Bookstacks of the library's collection. This study follows the research that was started in the original study conducted in 2002, “Needles in a Haystack: Using Interlibrary Loan Data to Identify Materials Missing from a Library's Collection.” The results of the second study indicate that the use of a high-density storage facility had a positive impact on the retrieval rate of ILL materials from the Main Bookstacks. It also indicated that fill rates increased when over 770,000 items were removed from the Main Book-stacks resulting in improved shelving conditions for the library's collection.     

Chapter I: Introduction

ABSTRACT

Changes in technology, decreased acquisitions budgets, and growing demands from clients have increased pressures on Interlibrary Loan departments. Most manage change by gradually shifting policies and procedures in an attempt to keep up with increased demand. It is important to evaluate interlibrary loan functions to better direct change and assist management decisions. Most studies of these functions focus on the measurement of turnaround lime rather than user satisfaction. The assessment design of the Inter-library Loan Department at Central Missouri State University includes a variety of instruments designed to gather input from many sources. This program may be easily adopted by other libraries.     

天津市高校图书馆馆际互借自动化管理的实现

天津高校图书馆用天津高校统一使用的自动化管理系统来实现馆际互借的自动化管理,实现方法包括馆际互借的原则、自动化管理系统参数的设置以及馆际互借的服务流程。影响天津地区高校图书馆馆际互借的因素包括服务理念;宣传力度;馆藏文献质量、数量和种类;地理位置及院校之间专业设置的相近度。为了更好地提供馆际互借服务,天津高校图书馆联盟应该加强4个方面的工作。     

Helping patrons find locally held electronic resources: An interlibrary loan perspective

The University of North Texas Libraries provide extensive online access to academic journals through major vendor databases. As illustrated by interlibrary loan borrowing requests for items held in our databases, patrons often have difficulty navigating the available resources. In this study, the Interlibrary Loan staff used data gathered from the ILLiad interlibrary loan management system to investigate why patrons request locally available materials. This study resulted in recommendations for the Libraries' linking strategies in EBSCOhost databases. Several user education needs were identified and communicated to the Libraries' Subject Liaisons.     

Constant Data to the Max: Constant Data for Each Patron

ABSTRACT

The increase in Interlibrary Loan requests, along with a decrease in library budgets has made it necessary for Interlibrary Loan departments to find and use many labor and time saving methods in order to maintain good service. Creating a Constant Data Record for each patron is an excellent time saving method. Each patron has a Constant Data Record created that contains all the information that is necessary and helpful for both the borrowing and lending library. This is easily done by having a very accurate and complete Constant Data Default Screen. By using a formula for each patron their completed workform can be called up as needed. A book request can be sent with just seven key strokes after the bibliography is located, if Custom Holdings are used. Journal articles require more key strokes, because more information is needed to locate a specific article, but input time is still saved.     

Twentieth Annual Colorado Interlibrary Loan Workshop

ABSTRACT

Interlibrary Loan (ILL) is intended to supplement a library's collection, but often patrons submit requests for items already owned. An analysis of a large academic library's ILL requests shows that in most cases the cataloging of bibliographic records is correct, but patrons need instruction in bibliographic searches and ILL policies and procedures. An unexpected result of the study was a realization that patrons are confused by the way items are shelved in the various branches.     

Chapter II: Review of the Literature

ABSTRACT

The article describes the successful Interlibrary Loan and Document Delivery services at Eberhard-Karls-Universitat in Tuebingen, Germany. Founded over 500 years ago, the University Library at Tuebingen is on the leading edge of Document Delivery service in Germany. In addition to regular Interlibrary Loan services, the library participates in direct lending to individuals, supplementing the traditional library-to-library lending pattern.     

Scan by Numbers: Interlibrary Loan Lending Statistics Shape Digital Initiative

In 2004, the Interlibrary Loan and Document Delivery Services Department at the University of Central Florida Libraries began forwarding requests to Special Collections for review and potential lending. After compiling three years of data, an evaluation of the requests showed 23% of the requested items were in the public domain. Interlibrary Loan (ILL), Special Collections, and Digital Services began collaborating to digitize ILL requests on demand and create a digital collection of materials requested via interlibrary loan.     

Appendix 2

ABSTRACT

QuickDOC is a software package that enables Interlibrary Loan (ILL) staff to enter DOCUNE ILL requests offline and upload them quickly to the DOCLINE system. It also enables users to automatically collect a range of statistics and billing information. QuickDOC is designed to be flexible and can be used in a number of different ways. This study aimed to find out how ILL staff, particularly in larger, net lending libraries, are using it and how satisfied they were with it. The study found that QuickDOC is able to function in large ILL operations and measured user satisfaction is measured. The variety of uses is described and possible enhancements are discussed.     

Do-It-Yourself Assessment

Abstract

Libraries have walls. Recognizing this fact, the Interlibrary Loan Department at Virginia Tech is creating systems and services that enable our customers to reach past our walls at anytime from any where. Customer in-reach enables Virginia Tech faculty, students, and staff anywhere in the world to obtain information and services heretofore available only to our on-campus customers. ILLiad, Virginia Tech's interlibrary borrowing system, is the library strategic system that attains this goal. The principles that guided development of ILLiad are widely applicable.     

Maximizing Access to Resources: A Distance Learning Librarian Joins Forces with Colleagues at Supporting (Proximal) Libraries

ABSTRACT

Saint Leo University faculty provide instruction at SCE sites located on eight community college campuses and three military bases in the Florida region. This article will examine ways in which the Distance Learning/Reference (DL/Ref) librarian facilitates off-campus student access to both the university library's online and print resources and to library resources at nearby supporting, or “proximal,” libraries for students who are too far from the University Campus to use anything except the Ask-a-Librarian, 1–800 reference, and Interlibrary Loan services. These students must rely on proximal libraries, which include large public library systems, library consortia, community college libraries, and military base libraries, for access to print resources as well as Internet access to the university's online content. Providing library access services for such a large, disparate group requires the additional combined efforts of administrators, other faculty librarians, and supporting libraries.     

The Coming of Full-Service Access

Summary

This paper provides criteria for document delivery vendor selection and substantive data to support an innovative realignment of budget allocations, staffing, and services to better meet the expectations and needs of the academic library user. A review of two projects incorporating document delivery into ready reference and acquisitions is followed by an extensive analysis of four major document delivery vendors as part of a research project funded by The University of Montana Faculty Grant Program and the Mansfield Library. Criteria to assess four commercial document delivery vendors are analyzed based on their use by faculty representing three academic departments. The findings of all three projects support the integration of document delivery services within a framework of integrated collection development, technical services and public services.     

An Experiment: Combining Interlibrary Loan with a Science/Engineering Reference Department

ABSTRACT

This article reports on survey findings investigating the impact of statewide library consortia on Interlibrary Loan departments and their potential impact in the State University of New York library system as it moves toward creating its statewide integrated system, called SUNY Connect. The surveys were sent to a sampling of 75 libraries in three existing statewide library consortia, VIVA in Virginia, GALILEO in Georgia and OhioLINK in Ohio. The results of this survey indicate what changes Interlibrary Loan departments may see in workflow, staffing, and technology when joining a statewide consortia.     

刍议网络环境下的馆际互借服务

论文在分析网络环境下馆际互借服务的基本特征的基础上,对当前国内采用的四种馆际互借系统的功能和特点进行了对比分析.论文还针对我国在开展馆际互借工作中存在的问题,提出了促进发展的应对之策.     

Using Needs Assessment to Determine Library Services for Distance Learning Programs

ABSTRACT

This article provides guidance in using the needs assessment process as a planning tool specifically for library services supporting distance learning programs. The first section covers pre-assessment planning activities, which include defining the specific purpose or purposes of the assessment, assigning responsibility for various aspects of the project, establishing time frames, and defining target groups. The section related to conducting the assessment itself discusses, along with other issues, selecting data collection tools and constructing questions. Promotion of the assessment and methods of encouraging participation are also considered. Since Interlibrary Loan and Document Delivery personnel are an integral part of library services, they may be called upon to support distance learning programs. Thus, topics discussed in this article will be applicable to their situations.