Evidencing the Case for Preventive Conservation: the Role of Collections Care Documentation

ABSTRACT

Collections care describes actions taken to prevent or limit the deterioration of moveable cultural heritage and ‘collections care documentation’ (CCD) refers to the recording and retention of information relating to those activities. This paper describes the findings of a survey and targeted interviews with staff from a number of U.K. museums, archives and libraries. The results suggest that, while there is much good practice, some organisations face difficulties instituting a framework for CCD which covers all their activities effectively.

Large and small organisations have varying challenges to face; the former with specialist staff working in separate departments and the latter with staff who carry out activities relating to preventive conservation but who may not have specialist knowledge. An efficient documentation structure, which is resilient and relevant to the organisation, can support and improve communication as well as raise awareness of the reasons for and methods of preventive conservation. This paper looks at the reasons why even basic practices can sometimes be difficult to achieve and presents ideas for identifying and overcoming barriers. As preventive conservators argue that specified actions influence the long-term sustainability of collections the evidence that allows verification those claims needs to be retained. In order to do this, a greater focus on what data to collect and why will enable the sector to align CCD with specific research questions.     

Preventive Conservation on Demand: Developing Tools and Learning Resources for the Next Generation of Collections Professionals

ABSTRACT

The modern learning environment is evolving at a rapid pace. Technology can help developers of preventive conservation tools and learning resources for collections professionals to increase their impact and reach. However, it is crucial to keep the needs of users, and gaps in skills and knowledge at the forefront. This article examines preventive conservation tools and resources developed by the Canadian Conservation Institute (CCI) and ICCROM (International Centre for the Study of the Preservation and Restoration of Cultural Property) over the past 30 years. In light of the results from a recent survey and research in the learning and development field, a set of orientations for future tool development are highlighted; these tools must be: need driven, user centered, emulating everyday experiences, social and informal, concise, mobile friendly, curated and open access.     

Flickr as a Digital Image Collection Host: A Case Study of the Alcuin Society

This report is a case study of the Alcuin Society's use of Flickr as a digital image collection host. It covers the selection, implementation, and promotion of Flickr as the place for its photographs and images.     

Results of Using Vendor-Supplied Analog Technology to Create a Virtual Collection: A Case Study

ABSTRACT

Expanded Collection was an analog version of a “virtual” collection that relied on the Document Delivery Department and vendor intervention to obtain materials. Developed to offset budget cuts, it was a list of 205 periodical titles that were cut from the collection but remained listed in the library catalog. Although initially successful, it became difficult to administer. Court interpretations of copyright law caused the Document Delivery Department to rely on standard interlibrary loan procedures and raised ethical questions about Expanded Collection. Improved efficiency in the interlibrary loan process and the increased access to electronic journals made Expanded Collection obsolete.     

Finding Common Ground: The Role of Preventive Conservation in Response to the Expectations of Contemporary Audiences at the National Gallery,London

ABSTRACT

Like many museums and galleries following a prolonged period of austerity, the National Gallery has increased its public, private and corporate activities on an unprecedented scale and embarked on an extensive building programme to develop the site and its heritage-listed building. Together with an expanding loans and exhibitions programme, institutional attention has been drawn towards using the collection and building in ways not done before, both to attract new audiences and to develop new income sources. However, such new and escalating activities have the potential to expose the collection to risks not previously considered and are increasing cumulative exposure to certain environmental factors. A new group, the Preventive Conservation Working Group (PCWG), working at an operational level, has recently been established as a forum for discourse, collaboration and innovation at this time of transformation, and its activities and areas of current focus are presented. The role of this group in safeguarding the collection while helping the institution to respond to the expectations of modern life and the contemporary audience are discussed, as well as some of the other positive benefits resulting from the group's formation.     

Experimental and Numerical Analysis of a Novel Display Case Design: Case Study of the Renovated Anne Frank House

ABSTRACT

Many museums are housed in historic buildings, sometimes the building itself is part of the museum collection. Creating a stable environment by providing a nearly constant temperature and relative humidity at correct levels decreases the risk of object degradation. Maintaining this steady indoor environment, however, increases energy consumption and risks to the historic building. Museum display cases offer a solution to the mitigation of risks to which valuable objects may be subjected by providing an extra layer of protection to indoor climate fluctuations. The Anne Frank House is a historic house museum located in Amsterdam. The museum has undergone several renovations in the last years to deal with an increase in the number of visitors to over 1.2 million a year. The original diaries and other documents of Anne Frank are permanently on display in the Anne Frank House. With the recent refurbishment the possibility arose to design a new state-of-the-art display case. This study presents the results of the experimental research related to the design, performed in-situ. The temperature and relative humidity in the new exhibition space and inside the new display cases were monitored to gain insight into the hygrothermal behavior of these controlled environments. A complementary numerical study was performed to investigate effects of dynamic climate control of the exhibition gallery and climate conditions in the display case under various circumstances. Four main conclusions are presented in this paper. The investigated display case design is able to provide a stable relative humidity environment by means of silica gel, while using an active box-in-box climate control system to create stable temperature conditions. The inner case temperature depends on the temperature supplied by the display case air handling unit. Protocols must be in place in case of malfunction or failure of the climate control system of the display case. The air handling unit of the case needs to be shut off to create a passive environment for the objects on display until necessary actions are taken. Exhibition gallery set points can be less stringent when susceptible museum objects are on display in the display case. The environments are separated and provide an opportunity for energy saving set point strategies. The last conclusion drawn is that the numerical study provides valuable insight into imposing dynamic control of set points for temperature and relative humidity in the exhibition gallery and the effect on the display case environment.     

Managing Serials in a Large Digital Library: Case Study of the UNT Libraries Digital Collections

The Portal to Texas History (http://texashistory.unt.edu) and the University of North Texas (UNT) Digital Library (http://digital.library.unt.edu) contain more than 445,000 items collectively, hosted by the UNT Libraries. These collections include a variety of serial publications such as newsletters, magazines, scholarly journals, annual reports, and yearbooks. Many of these serials are key resources for the user groups of both repositories. In this article, we discuss the importance of serials within our collections, some of the challenges, the standards we use, and how we leverage metadata to facilitate access to serials for diverse global users.     

The Ephemeral,the Essential and the Material in the Conservation of Contemporary Art: Decision-Making for the Conservation of a Work of Art Made with Butterfly Wings

This article presents the intervention process carried out on a work of art created by artist Yolanda Gutiérrez Acosta, using a series of ephemeral materials such as butterfly wings and agave thorns. The work, an installation from 2002, is entitled ‘Efímeras’ (‘Ephemera’) and consists of 12 flowers mounted on acetate sheets and attached to the same with vinyl acetate copolymers and acrylic acid esters (Mowilith®). These flowers are installed on the floor in a bed of dried flowers. The conservation of contemporary art can lead to some previously unimaginable problems for restorers. Current works of art are somewhat material in nature, but they also have a conceptual dimension that is essential for their artistic interpretation. The artist’s participation in the decision-making process prior to the restoration was quite useful. The passage of time, its effect on the work, and the need to understand the possibility of the demise and destruction of the work were implicit as of the onset of its creation, such that, according to the artist, we are forced to reflect upon the possibilities of its future state.     

Collaborative Approaches to the Management of Geospatial Data Collections in Canadian Academic Libraries: A Historical Case Study

The Ontario Council of University Libraries (OCUL) is a consortium of the twenty-one university libraries in Ontario, Canada. Since 1967, OCUL member institutions have worked together to share costs and workload through collective purchasing and licensing of information resources and more recently through the establishment of a shared digital infrastructure known as Scholars Portal. Under the auspices of OCUL, Ontario's university map librarians formed the OCUL Map Group in 1973 to seek opportunities to communicate and collaborate to improve the collections and services they offer their users. The opportunities provided by collaboration have ensured a greater capacity to manage evolving collections of geospatial data. The group has served as a community of practice, which has provided educational opportunities and facilitated collaborative problem solving through a listserv, conference calls, and face-to-face meetings. This collegial environment has also led to the completion of a number of projects, which have resulted in the creation of new technical infrastructures and strategies for sharing the workload of data management tasks. This paper discusses the role of collaboration in OCUL projects and offers some suggestions for others considering embarking on collaborations of their own.     

From a Trickle to a Flood: A Case Study of the Current Index to Legal Periodicals to Examine the Swell of American Law Journals Published in the Last Fifty Years

Using the lists of journals indexed in the Current Index to Legal Periodicals from the last fifty years, this article analyzes the increase in the number of general law reviews, specialized law journals, student-edited journals, and peer-edited and refereed law journals during the last half-century. Data from the Current Index to Legal Periodicals were combined with further data collected from HeinOnline, American Bar Association (ABA) statistics, and U.S. News & World Report statistics. Comparison of these data not only shows a massive increase in the number of law journal titles being published but also suggests a correlation between the number of law journals published by a law school and its student population, length of time that it has been accredited by the ABA, and its U.S. News & World Report ranking. This article also contains a list of all law journals currently indexed by the Current Index to Legal Periodicals including each journal's date of initial publication, in addition to a list of all print student-edited law journals published by ABA-accredited and provisionally accredited U.S. law schools.