A system architecture based on open source enterprise content management systems for supporting educational institutions |
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| Affiliation: | 1. IT Support Center, Institute of Scientific and Technical Information of China, Beijing 100038, China;2. Business School, Beijing Normal University, Beijing 100875, China;3. Institute of Information Systems, University of Applied Sciences Western Switzerland (HES-SO), Sierre 3960, Switzerland;1. AGH University of Science and Technology, Department of Computer Science, Faculty of Computer Science, Electronics and Telecommunications, Al. Mickiewicza 30, 30-059 Kraków, Poland;2. Université Libre de Bruxelles, Campus de la Plaine, ULB CP212, boulevard du Triomphe, 1050 Bruxelles, Belgium;3. Université Catholique de Louvain, IPSY, Place Cardinal Mercier 10 bte L3.05.01 à, 1348 Louvain-la-Neuve, Belgium;4. Institute of Philosophy, Jagiellonian University, ul. Grodzka 52, 31-044 Kraków, Poland;5. Vrije Universiteit Brussel, Boulevard de la Plaine 2, 1050 Ixelles, Belgium;1. Institute of Interdisciplinary Research, ULB Neuroscience Institute, Université Libre de Bruxelles, Route de Lennik 808, B-1070 Brussels, Belgium;2. Department of Electrical, Electronic, Telecommunications Engineering and Naval Architecture (DITEN), University of Genoa, Via Opera Pia 11/A, I-16145 Genoa, Italy;1. Information Systems Department, Autonomous University of Aguascalientes, Ave. Universidad 940, Aguascalientes, Ags 20131, Mexico;2. School of Computing, Dublin City University, Glasnevin, Dublin 9, Ireland;3. School of Management, Texas Woman’s University, 1215 Oakland St., Denton, TX 76201, USA;4. CCADET, Universidad Nacional Autónoma de México, Circuito Exterior S/N, C.P. 04510, Cd. Universitaria, México D.F., Mexico;1. UCL Interaction Centre, 8th Floor, Malet Place Engineering Building, Gower Street, London WC1E 6BT, UK;2. City University London, Northampton Square, London EC1V 0HB, UK |
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| Abstract: | As academic institutions produce large amounts of information in their teaching/research and administrative activities and this information should flow smoothly between departments, there appears the need to organize and manage this information thoroughly. In order to avoid information overlapping, this should happen considering the other internal existing systems. Nevertheless, because not all institutions afford to spend a lot on various systems, open source software is an appropriate solution for both educational and administrative services. Our aim is to prove the utility of Enterprise Content Management (ECM) in context of academic organizations. The first part makes an introduction to the concepts of ECM and open source software, as means to enhance process management. The second part regards the components of ECM systems and makes an analysis of their potential use in academic institutions. A system architecture based on ECM, by means of which ECM is usefully connected to other systems operating in educational establishments is proposed. A case study, discussing the implementation of an open source ECM in a large Romanian university, showing its efficacy and focusing on features related to document workflow, is analyzed. |
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| Keywords: | Enterprise Content Management (ECM) Open source software Framework |
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